Bighorn Historical Combat

Waiver & Code of Conduct

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1

About you

Is the participant under 18? *
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2

Read the waiver

Risk and Liability Waiver
For Individuals in their Province Seeking to Participate in Martial Arts Activities Offered by Bighorn Historical Combat

READ THIS DOCUMENT CAREFULLY AS IT WILL AFFECT YOUR LEGAL RIGHTS

All participants must read and confirm understanding of this waiver before participating in Martial Arts Activities provided by Bighorn Historical Combat (BHC).

The following waiver of all claims, release from all liability, assumption of all risks, agreement not to sue and other terms of this agreement are entered into by me, the undersigned Participant (the "Participant") with and for the benefit of Bighorn Historical Combat, its officers, employees, volunteers, business operators, agents, site property owners or lessees, and special guests.

Please read each item below. Participants must agree to all of the terms set below in order to take part in Martial Arts Activities offered by BHC.

1."Martial Arts Activities" includes but is not limited to contact and non-contact combat sport activities, tournaments, lessons, classes, training, workshops, use of facilities, programs, and services provided to the Participant by Bighorn Historical Combat.
2.I am aware that there are inherent and significant dangers, hazards and risks ("Risks") associated with participation in Martial Arts Activities. I am aware that the Risks include, but are not limited to: injury from physical contact with other members, instructors or equipment, performing a technique incorrectly, or potentially dangerous obstacles, such as conditions or weapons on the floor or vicinity of the Martial Arts Activities. I understand that the Risks are relative to my state of fitness or health (physical, mental and emotional), and to the awareness, care and skill with which the member conducts themselves while participating in Martial Arts Activities.
3.I freely accept and fully assume all responsibility for all Risks and possibilities of personal injury, death, property damage or loss resulting from my participation in Martial Arts Activities. I freely assume responsibility for my own safety. I agree that although Bighorn Historical Combat has taken measures to reduce the Risks and increase the safety of the Martial Arts Activities, it is not possible to eliminate all possibility of Risk due to the nature of Martial Arts Activities. I accept these Risks and agree to the terms of this waiver even if Bighorn Historical Combat is found to be negligent or in breach of any duty of care or any obligation to me in my participation in Martial Arts Activities.
4.I acknowledge my obligation to inform the nearest Member of Bighorn Historical Combat if I feel any pain, discomfort, fatigue or any other symptoms I may suffer during or immediately after my participation in Martial Arts Activities. I understand that I may stop participating at any time, and have the right to immediately withdraw from any exercise or drill in which the conduct of any party seems beyond the scope of training, makes me uncomfortable, or which I believe will be harmful to me.
5.I declare that, to the best of my knowledge, I am in adequate physical and mental health to participate in Martial Arts Activities. I confirm that I do not have any medical condition, injury, or disability that would prevent my safe participation unless I have disclosed such condition(s) in writing to BHC prior to participating. I understand that it is my ongoing obligation to disclose any changes in my health or fitness status to BHC before participating in any future Martial Arts Activities. I acknowledge that BHC may require additional medical clearance before permitting my participation if a medical condition or concern is disclosed or observed.
6.I understand that the Coaches may refuse to allow me to participate in a Martial Arts Activity for reasons of safety, mine or other’s and that their decision is final. I also understand that the Coaches can require me to wear or use protective equipment when participating in Martial Arts Activities.
7.I have been provided with access to the BHC Code of Conduct and agree to abide by and be bound by the provisions in it as amended from time to time. I understand that a failure to abide by the provisions in the Code of Conduct may result in my not being allowed to participate in BHC Activities.
8.In addition to consideration given to Bighorn Historical Combat for my participation in Martial Arts Activities, I and my heirs, next of kin, executors, administrators and assigns (my "Legal Representatives") agree:
a.to waive all claims that I or my Legal Representatives have or may have in the future against Bighorn Historical Combat; and
b.to release and forever discharge Bighorn Historical Combat from all liability for all personal injury, death, property damage or loss resulting from my participation in Martial Arts Activities due to any cause, including but not limited to negligence (failure to use such care as a reasonably prudent and careful person would use under similar circumstances), breach of any duty imposed by law, breach of contract or mistake or error in judgment of Bighorn Historical Combat.
9.I agree to be liable for and to hold harmless and indemnify Bighorn Historical Combat from all actions, proceedings, claims, damages, costs demands including court costs and costs on a solicitor and own client basis, and liabilities of whatsoever nature or kind arising out of or in any way connected with my participation in Martial Arts Activities.
10.I agree that this waiver and all terms contained within are governed by the laws of the Province of Alberta. I hereby irrevocably submit to the jurisdiction of the courts of the Province of Alberta.
11.I understand that this waiver is binding on myself and my Legal Representatives as of the date signed and does not expire.
12.If the Participant is under the age of 18, a parent or legal guardian (the "Guardian") must read, understand, and sign this waiver on the Participant's behalf before the Participant may take part in any Martial Arts Activities. By signing this waiver, the Guardian:
a.confirms that they have read and understood all of the terms and conditions of this waiver, including the risks described herein;
b.consents to the minor Participant's participation in Martial Arts Activities and assumes all obligations, releases, waivers, and agreements set out in this waiver on behalf of the minor Participant;
c.agrees to indemnify and hold harmless Bighorn Historical Combat from any and all claims brought by or on behalf of the minor Participant arising out of their participation in Martial Arts Activities; and
d.confirms that they have the legal authority to sign this waiver on the minor Participant's behalf.
13.I acknowledge and agree that this waiver may be executed by electronic signature and that my electronic signature carries the same legal force and effect as a handwritten signature, in accordance with Alberta's Electronic Transactions Act, RSA 2000, c. E-5.5.

By providing my initials below, I confirm that I have had sufficient time to read and understand each term in this waiver in its entirety, including all risks, obligations, and conditions set out in Sections 1 through 13. I have agreed to the terms freely and voluntarily, without coercion or undue influence.

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Emergency contact & health

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Code of Conduct

Our Code of Conduct covers how we treat each other, safety on the floor, and what happens if something goes wrong. Please give it a read.

Read the Code of Conduct

Participants must follow this Code of Conduct at all times. Failure to do so may result in removal from the club without reimbursement and may also lead to suspension or a permanent ban from future practices and events. The Code of Conduct may be updated at any time to better support participants and reflect the club’s values.

Respect

All participants are expected to treat each other with respect at all times. Discrimination of any kind is not allowed. This includes, but is not limited to, things like race, ethnicity, religion, gender, gender expression, national origin, disability, marital status, sexual orientation, profession, or military status. Harassment is also not allowed. This includes sexual comments, unappreciated behaviour and unwanted physical contact.

•Participants should use respectful language and behavior at all times, and work to create a welcoming and positive environment for everyone. This includes interactions during training, other events run by other clubs, and on club communication platforms such as Discord.
•Respect for Personal Boundaries: Everyone has the right to set personal boundaries and to speak up if something feels uncomfortable or is unappreciated. These boundaries must be respected without argument. While not everyone will always get along, all interactions should remain respectful and considerate. Our expectation is that repeated or severe boundary transgressions will be communicated promptly to the Bighorn Historical Combat coaching team so that appropriate actions may be taken immediately.
•Respecting Identity: Part of treating people with respect means respecting who they are. This includes using the name and pronouns someone asks you to use. If you get it wrong, correct yourself, move on, and make an effort to get it right next time! Do not argue about, question, or make jokes about someone's identity, name, or pronouns. You do not need to fully understand someone's identity to treat them with respect. If you are unfamiliar with something, it is okay to ask respectful questions privately, but it is never okay to make someone feel unwelcome for being who they are.
•Drama-Free Environment: We aim to keep a positive and supportive environment. Gossip, unnecessary conflict, or drama is not acceptable. If there is a concern or disagreement, participants should address it calmly and directly. Remember that HEMA is a small, deeply interconnected community, and conduct yourself accordingly.
•Here to Train: Our club is a training environment first and foremost. While friendships and connections naturally develop through training, members should not treat the club as a venue for pursuing romantic or sexual interest in others. Unsolicited romantic advances or behaviour that makes others feel like they are being pursued rather than trained with is not acceptable and may be treated as harassment under this Code of Conduct.
•External Events: When attending events as a representative of Bighorn Historical Combat, participants are expected to follow both this Code of Conduct and the rules of the host event. Your actions reflect on the club as a whole. Poor behaviour at external events may result in losing the right to compete under the Bighorn Historical Combat name.
•Social Media: Bighorn Historical Combat does not monitor personal social media. However, if you choose to identify yourself as part of the club, you should be mindful that your behavior and posts may reflect on the group, especially when referring directly to the club.
•Gear & Equipment: Please take care of all equipment, including loaner and personal gear. Return loaner equipment to its proper place, use the gear spray after use. Do not use someone else’s personal gear without permission. Keep your gear clean by washing it at least once a month. You are responsible for keeping your gear well-maintained. Label all gear clearly so it can be easily identified. Avoid damaging equipment or the training space, and report any issues right away.
•Training Space Care: Treat the training space with care and respect. Do your best to prevent damage to the facility and equipment. Outdoor shoes are not permitted on the mats. All sword tips must be taped to help protect the mats. Avoid hitting the floor with your sword, as this can cause damage and may result in removal from training. If you notice any damage, report it immediately, and always leave the space cleaner than you found it. Stow gear neatly out of the way of training spaces and high-traffic areas. All participants are expected to clean up after themselves.
•Hygiene Standards: Participants are expected to come to training clean and prepared. Wear clean workout clothing, keep nails trimmed short, and follow basic personal hygiene standards.
•Jewelry: Remove all removable jewelry before training for safety.
•Earrings that could catch on a mask must be removed. Small, fully closed hoops or studs with rounded/silicone backs are generally acceptable. If you’re unsure, check with a coach before fencing.
•Media Use: Bighorn Historical Combat may use photos and videos taken during activities for social media, promotional materials, and the club website. If you do not want to appear in photos or videos, let any coach know in person or by email. Your request will be respected going forward. If you have already appeared in existing content and would like it removed, contact Julian and we will make reasonable efforts to take it down.

Safety

You are responsible for your own safety and for your training partner’s safety. Accidents can happen in martial arts, but everyone is expected to do their part to reduce the risk. Stay aware, stay in control, and train carefully at all times.

•Illness and Participation: Out of respect for others, please stay home if you are feeling unwell. Training while sick slows your recovery, and will just make everyone else sick.
•Focus and Awareness: Stay present and pay attention during training and while receiving instruction. Being distracted can lead to accidents, so focus on what you and others are doing at all times.
•Safety Responsibility: Everyone is responsible for safety. If you ever see something that feels unsafe, call out “Hold” or “Stop” right away to pause the activity. It’s always better to be safe than sorry.
•Equipment Awareness: Everyone should help look out for safe equipment. If you notice gear that looks damaged or unsafe, call stop and let a coach check it before continuing.
•Self-Control: Always stay in control of your emotions. Never act out of anger or lose your temper. If you feel upset, it is okay to step away and take a break.
•Injury Awareness: Do not continue training if you are injured. Take the time you need to rest and recover so you can come back safely and ready to train. You are welcome to come practice judging, directing and scorekeeping until you are feeling recovered enough to start training again.
•Take Care of Yourself: You are responsible for your own well-being. Drink water when needed, and take breaks if you feel tired or overwhelmed.
•Substance Use: No one may participate in any Bighorn Historical Combat activity while under the influence of drugs or alcohol.
•Consent in Sparring and Contact: Before sparring, or doing any drill that involves contact, always check with your partner first. If your partner says no, asks you to stop or tone things down, respect that immediately and without argument. “No” is a complete answer and does not need to be explained or justified. If you are uncomfortable with any level of force during a class or sparring session, you have every right to say so at any time. No one should ever feel pressured into a level of force they are not okay with.

Development & Participation

Bighorn Historical Combat is a group that trains together and supports each other’s growth. Practices and events are meant to help everyone improve their skills and understanding, so everyone is expected to participate with focus, effort, courtesy, and a willingness to learn.

•Greeting Others: Say hello when you or someone else arrives, and say goodbye when you or someone else leaves. It’s a simple way to show respect and help everyone feel included and part of the group. Do your best to learn people’s names and pronouns.
•Active Participation: Take part in drills and activities and try your best to understand what you're doing and why. Don't assume someone will just tell you. Your progress is your responsibility, so stay focused and give it a real effort. Use your notebook to track goals, reflect on what you're working on, and make the most of your time at training. If you're confused or frustrated, ask questions! There's a good chance others are wondering the same thing.
•Patience and Attitude: Be patient with yourself and your training partners. Avoid self-deprecating comments. This sport can be tough both physically and mentally, especially at the beginning. Keep a positive attitude, put in the effort, and trust that you’ll improve over time.
•Supporting Your Training Partner: Be a good partner by paying attention and adjusting how hard or fast you’re working to match their needs. Talk to each other and make changes if something isn’t working. If your partner is struggling, encourage them, be patient, and help them work through it.
•Adjusting Intensity: It’s important to match the intensity of your partner at training, or an opponent at a tournament. Communicate. Pay attention to how they’re reacting and adjust accordingly. If someone seems uncomfortable or intimidated, lower the intensity. If someone is enjoying higher intensity, then go for it (as long as you’re both still being safe of course).
•Giving Feedback: Before giving advice, ask if your partner wants feedback. Avoid jumping in with comments if they didn’t ask. When you do give feedback, keep it respectful and helpful. If you’re not sure about something or want to give detailed advice, check with a coach first.

Expectations for Coaches

Coaches are held to the same standard as all other participants, and in many cases a higher one. In addition to everything else in this Code of Conduct, coaches are expected to:

•Put the safety and wellbeing of participants ahead of performance or competition results.
•Lead by example in behaviour, communication, and sportsmanship.
•Create an environment where participants feel comfortable asking questions, raising concerns, and setting boundaries.
•Never use their position to pressure, intimidate, or take advantage of any participant.
•Be honest about the limits of their own knowledge and refer participants to other resources or instructors when appropriate.

Coaches hold a position of trust and authority within the club. Because of this power dynamic, romantic or sexual relationships between a coach and someone they coach are strictly not permitted. If mutual feelings develop between a coach and a participant, the coach must disclose the situation to leadership and step down from any coaching role before pursuing the relationship. This policy exists to protect both parties and to maintain trust within the club.

Reporting Concerns

If something happens that makes you uncomfortable, feels unsafe, or goes against this Code of Conduct, you are encouraged to speak up. You can report a concern to your assigned coach or to any coach you feel comfortable talking to. You do not have to report to the person involved.

Reports will be taken seriously, handled respectfully, and kept as confidential as possible. Bighorn will not share the details of your report beyond what is needed to look into the situation and take appropriate action.

We do not tolerate retaliation of any kind against anyone who makes a good-faith report, raises a concern, or cooperates with an investigation. Retaliation includes things like exclusion, gossip, intimidation, or any behaviour intended to punish someone for speaking up. You will not be punished or treated differently for making a good-faith report, even if the situation turns out to be a misunderstanding.

If you experience or witness retaliation, report it to any coach. Retaliation will be treated as a separate violation of this Code of Conduct.

Disciplinary Process

If someone breaks this Code of Conduct, the response will depend on how serious the situation is. The coaching team may take any of the following steps, in any order, depending on what happened:

•A private conversation to address the behaviour.
•A verbal or written warning.
•Being asked to leave the session for the rest of the day.
•A temporary suspension from training or events.
•A permanent ban from Bighorn Historical Combat.

Minor or first-time issues will usually start with a conversation. Repeated or serious violations may result in immediate suspension or removal. The coaching team will do their best to handle every situation fairly and consistently.

Last edited April 20, 2026

Please confirm you've read and agree to the Code of Conduct.
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BY SIGNING BELOW I ACKNOWLEDGE THAT I HAVE READ AND UNDERSTAND ALL OF THE RISKS ASSOCIATED WITH PARTICIPATION IN MARTIAL ARTS ACTIVITIES AND AGREE TO THE TERMS SET FORTH BY THIS WAIVER.

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